Planning and executing events is an exciting world, full of details and technical terms that can be overwhelming for newcomers. To help you navigate this ocean, we’ve created a detailed list of key terms in AV and events that will help you thrive in this exciting field. Whether you’re planning an intimate wedding, launching a product, or managing a global event, having a solid understanding of these terms is essential for the success of your event.
AV (Audiovisual)
The term ‘AV’ encompasses all visual and audio elements of an event, from projectors to sound systems. AV is essential for any modern event, as it adds an interactive and emotional dimension, effectively communicating the desired message.
Podium
A podium is a vertical stand on which notes, documents, or speeches are often placed. It is a popular tool among speakers and presenters, allowing them to have a visual reference point and maintain an upright posture.
Backline
Backline refers to the musical instrument equipment used in a concert or event. These may include drums, guitars, keyboards, amplifiers, and any other necessary items for musical performances.
Briefing
It is the process of communicating vital information to a team before an event. It usually covers details such as objectives, tasks, floor plans, schedules, and any relevant data for successful execution.
Check-list
A check-list is a verification list, an essential resource in event preparation to ensure that all necessary elements are included and completed on time.
Deadline
A target date or time to complete a task. Events are subject to numerous deadlines, such as hiring vendors or sending invitations.
DMC (Destination Management Company)
A DMC is a company that acts as a local planner and service coordinator for events at locations outside a client’s home city.
Script
In event production, a script is a detailed sequence of actions that will take place in an event, from start to finish.
Flightcase
A reinforced suitcase or strongbox used to transport delicate and expensive equipment, commonly associated with AV equipment. Flightcases are often black with metal reinforcements.
Gala Dinner
A gala dinner is a formal event with meals, speeches, and entertainment. The etiquette and ambiance of a gala dinner are usually more sophisticated, requiring attention to every detail.
Foam
The term “foam” refers to printable materials made of foam known for their lightness. They are used to create totems, signs, branding for podiums, etc. It is also used in flightcases to protect equipment during transport.
Gobo
A disc or template placed in a light projector to create patterns, logos, or textures on a surface.
Hands
Additional personnel, often volunteers, who assist with manual tasks in setting up and dismantling equipment at events.
LED Lights
The acronym LED (Light Emitting Diode) refers to a light source capable of emitting electromagnetic radiation transformed into light. LED lights are known for their energy efficiency and durability.
Mapping
The projection of images or videomapping onto 3D structures, such as buildings, to create immersive visual experiences.
Meet & Greet
An activity or specific area where attendees can meet and get to know each other. Meet & greet sessions are common at events to encourage connections and networking.
Photocall
A designated area with a backdrop and good lighting where attendees can take photographs, often with prominent figures or brand elements.
Pixel
The smallest homogeneous unit of an image, defined by its brightness and color.
Rack
A piece of furniture on which various electronic equipment necessary for AV implementation at an event is mounted and organized.
Augmented Reality (AR)
Technology that overlays digital content onto the real world, offering innovative creative opportunities for interaction at events.
Virtual Reality (VR)
The simulation of three-dimensional computer-generated experiences that can be used at events to offer immersive tours or visualizations.
Rider (Technical Document)
A technical contract detailing the requirements and expectations of an artist or presenter in terms of lighting, sound, stage setup, etc.
Rigging
The set of cables, ropes, trusses, and other support elements used to hang sound, lighting, and video equipment.
Run Sheet
A detailed chronological outline of everything that will happen at an event, used by organizers as a guide during development.
Soundcheck
The pre-event session where the sound system is adjusted, and musicians test their instruments and vocals.
Streaming
The real-time broadcasting of an event over the Internet, a crucial tool for making events accessible globally.
Simultaneous Translation
The process of immediate interpretation and transmission of a speech into one or multiple different languages, allowing foreign attendees to understand the event’s content.
4K/8K Resolutions
High-resolution standards for visual content that offer sharper and more detailed images on large screens.
Spotlight
A powerful light projector used to highlight specific elements, such as speakers or award winners, at an event.
Virtual Event
An event conducted entirely online, offering the experience of a traditional event through digital devices.
Mastering these terms will give you a clear and comprehensive understanding of the elements necessary for efficient and effective planning and execution of any event. From innovative technology to logistical aspects, each term is an essential piece in the fruitful mosaic of events. Use this knowledge to take your event planning skills to the next level!